Given its Power Automate connector, you can also add tasks from other apps, like Microsoft OneNote. But the big connection To Do has with the other apps is it will show you your Planner tasks and any flagged emails from Outlook right in the app. To Do tracks personal tasks in lists and groups managed by you, the user. Microsoft To Do replaced Wunderlist-an app that Microsoft acquired-and has worked its way in to replacing the tasks section of Outlook, which is notable considering that “app” has been around for decades.You can use Lists to create custom tables and columns that make the most sense for your needs perhaps to track inventory, build event schedules, manage travel plans, and more. While Lists can be really useful for task tracking and project management, that’s not the only thing it’s good for. Microsoft Lists is a major feature and interface upgrade to SharePoint lists, separated out into its own app.Need to backup Microsoft Planner? Check out AvePoint Cloud Backup. Planner competes with tools like Trello, Wrike, and Asana. There is also a personal view of Planner so each individual can see all their Planner tasks across Groups and Plans. It uses Kanban boards to track tasks and provide rich information about each task. It’s built into Microsoft 365 Groups, so each Outlook Group, Teams Team, and Yammer Community can track its open tasks in a way that doesn’t require a formal project manager. Microsoft Planner is an easy-to-use, team-based project management tool.That doesn’t mean they can’t do more than what I cover, just that they aren’t necessarily intended to: Let’s talk about what these tools actually are meant for. Are You Using the Right Microsoft Tool for the Job? Good task management across your life is a nirvana that app makers the world over have tried to solve the best way possible there’s a reason there are thousands of results among the Google Play and Apple App stores for task apps.īut where do Lists, Planner, To Do, and Tasks in Teams fall along the spectrum? There’s some overlap and there’s some aspects of these apps that aren’t actually just about tasks.

This is bringing up a lot of questions around which tool to use when, and that includes confusion of overlap among these four apps.

#MicrosoftProject or #MicrosoftPlanner?Ģ020 has proven to be a big year for new tools and features rolling out in Microsoft 365, including the introduction of Microsoft Lists-basically a major update to the SharePoint lists experience, presented as a separate app-the new Tasks app in Microsoft Teams, and various upgrades to the two major task apps, Microsoft Planner and Microsoft To Do.This post is the fourth in Matt’s “Which Tool When” series. Get firsthand tips and tricks on leveraging these latest apps from Microsoft and AvePoint in our upcoming webinar, “ Supercharge Microsoft Teams with the Newest Apps: Tasks and Lists!“

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